have an appropriate level of group discipline and control in order to manage the group safely
Ensure that at least one member of staff is present to take overall responsibility for co-ordination on the day of the fixture/tournament.
Be satisfied about the competence of other staff, including coaches or volunteers, who are new to the school in a support role;
Be aware of all pupils
Individual learning needs
Behavior patterns
Medical issues
Ability to undertake the activity being followed

2) Management/ Group Leaders Checklist

The member of staff in charge should ensure that;
the head teacher has given approval in the appropriate form according to local requirements
the event has clear educational aims and objectives which seek to enhance learning through sport
up to date knowledge of the venue and the implications of its use exist
a register of participant names and emergency contact details is taken on every off site event with a copy left at the school
pupils are managed effectively
all staff are managed effectively
any supporters, including parents, adhere to a clear code of behavior
a site specific risk assessment is carried out that is based on any generic assessment provided by the employer and takes account of any specific assessment by the venue
on-going risk assessment is maintained
local transport requirement for the use of a coach, minibus, taxis or adults’ care are met appropriate first aid provision is made to deal with the immediate management of any injury arising
parents are fully informed of arrangements
careful regard is given to the supervisory arrangements for school fixtures, both at home and away
staffing is sufficient to cope with any circumstances that might reasonably be foreseen, including emergencies caused by illness or injury
pupils' are directly supervised at all times, including time spent in changing rooms. This may require the attendance of both male and female staff;
there is appropriate insurance cover for any adults transporting pupils
pupils' participation may be recorded, as required, in order to help collate information relating to the percentage of pupil in the school receiving at least two hours of high quality physical education and school sport.

Where a member of staff or other appropriate adult responsible for a team is required to referee, it is advantageous to have a second responsible adult present as an assistant.

3) Emergency Action Checklist

Staff from other schools should;
be willing to take responsibility for pupils form another school in the event of an emergency
be prepared to give leadership to helpers from another school if circumstances arise

4) Other Staff Checklist

Other staff, although they may sometimes be referred to as members of a school’s support staff team but distinct from school employees, can be in the following categories; coaches(paid or unpaid), volunteers, sports officials (e- g referees), young leaders;

a) All the other staff should;

Follow the instructions of the member of staff in charge
Be clear about their roles and responsibilities
Have qualification and/or experience as appropriate
Be capable of group management and, if necessary, be inducted into their roles through appropriate training (e- g. working alongside an experienced member of the school staff);
Be prepared to intervene should circumstances warrant such action in the event that pupils are presented with unreasonable or unnecessary risks
Be aware of procedures, policies and standards including pupil codes of conduct and standards of behavior;
Be aware of emergency procedures
Be aware of appropriate contact details (e- g mobile phone numbers) including a named contact of someone not at the event.
Have access to mobile phone as appropriate
Not be left in sole charge of pupils except with the member of staff usually readily to hand or in the event of an emergency as part of the previously agreed risk assessment
Have appropriate CRB disclosure certification, where necessary – or be otherwise appropriately vetted
Have roles relevant to events at their own ‘home’ school and /or at an ‘away’ venue;
Be appropriately issued.

b) Specific Requirements of Other Staff

> Young Leaders
Should be aware of their precise role and any responsibilities;
Should receive appropriate supervision, encouragement and advice;
Should not be left in sole charge of pupils’
May supervise other pupils in adult- controlled circumstances

> Officials
Those responsible as officials in any sporting event should;
know the rules and apply them stringently
have the competence (experience,, expertise or qualification) to the required level;
be aware that where the event is played under the regulations of an national governing body of sport; particular minimum qualification may be required
take any opportunity provided to educate on the rules and etiquette of the activity

5) Pupils

Pupils:
need to demonstrate acceptable behavior at all times and subscribe to an agreed code of conduct as both participants and supporters;
should be responsible for having personal medication to hand;
should have received an appropriate preparation for the activity in which they have been invited to participate;
skill levels, general fitness and physical maturity should be compatible with the demands of the activity;
should be well- informed about emergency and safety procedures
need to be actively engaged in the process of risk assessment at their own level
need to exercise a duty of care for each other at all times
should ensure that their parents and carers’ are kept fully informed about their involvement in inter school competition with particular attention paid to travel arrangements

Visa, passport and permissions

While your tour manager will advise you as best he/she can, your specific passport and visa requirements, and other immigration requirements are your responsibilities and you should confirm these with the relevant embassies and/or consulates. You may also require permission from the sporting body (e- g the RFU) or local authority to which your club or school side is affiliated. Please ensure you do this in advance of your departure or it may jeopardize your existing insurance arrangements.

Foreign Office Advice

Occasionally, the foreign and commonwealth office finds it necessary to issue advice on the suitability of travel to certain destinations. Such advice can be found on the Foreign and Commonwealth Offices website at www.fco.gov.uk

Travel Insurance

You must take some form of travel insurance when you travel with us. You will be offered a policy at the time of booking which you are free to decline or accept. If you accept, the cost of this will be added to your invoice or arranged direct with the insurance provider, if you decline you must forward us details of the policy you have put in place immediately.

Finally

Premier committed to the continual improvements of safety standards worldwide, this is an enormous task and we greatly appreciate the assistance of group leaders.

If you have a concern

Please report anything that causes concern to the appropriate person the sport (hotelier, coach driver or other supplier) and then advice premier via the client satisfaction questionnaire or an Incident Report form. Accidents should be reported on the Accident form. These simple steps make it easier for us to take the matter up later with the supplier concerned and be proactive in preventing similar problems happening in the future.

If you need more assistance

In the case of an immediate safety concern, if you cannot resolve the matter yourself, please contact Premier immediately and we will take the matter up with the supplier concerned and endeavor to resolve any safety issues as soon as possible.